HEALTH CARE INDUSTRY
Spire Healthcare: Unifying Project, Estate & Asset Management with WorkSavi
Background
Spire Healthcare is a leading private healthcare provider operating over 39 hospitals and 10 clinics across the UK. With a complex and growing property footprint, the business needed a smarter way to manage capital projects, estate data, and critical assets to support operational excellence and long-term investment planning.
The Challenge
Spire faced several challenges across its estate and project operations:
Projects across multiple hospitals were managed in Excel, with no centralised platform.
External project managers held key project data, making it difficult to track real-time progress across all project activity.
Forecasting costs before project completion was unreliable, limiting senior management’s ability to plan or reallocate budgets.
Lack of governance across reporting and delivery led to inconsistent performance tracking.
Estate data was fragmented across spreadsheets, exposing the team to inefficiencies and missed opportunities.
Their legacy asset system had reached the end of its lifecycle, limiting visibility and strategic planning.
The Solution
WorkSavi delivered a fully integrated Project, Estate, and Asset Management platform tailored to Spire Healthcare’s needs.
All project types have been created as templates with workflows to create projects with smart automation. This includes all project templates, document folders, purchase order module and cashflows. Creating consistency and governance.
All project management templates have been digitised—capturing progress, risks, costs, and dependencies—to drive automated BI dashboards across all business functions that deliver real-time visibility and performance reporting across the entire portfolio.
Project & Cost Management
A custom cost management solution was developed, including a robust Purchase Order (PO) module, project cashflows, and vendor cashflows, giving the business absolute clarity over budget allocation and actual spend.
All projects are now categorised into Portfolios, enabling spend to be tracked and reported by initiative, hospital, or department.
Vendors upload invoices against issued POs and monthly forecasts, ensuring real-time tracking of committed and actual spend.
Unspent funds are automatically flagged and overspend is only permitted through a defined approval process.
Estate & Asset Management
A comprehensive estate management module now houses all lease, compliance, and property data in one central, secure system—eliminating spreadsheets and fragmented records.
Assets across all hospital sites have been captured and logged in WorkSavi, creating a complete digital register.
Assets are assigned risk profiles using in-built algorithms to assess potential operational disruption, compliance issues, or brand impact.
This data-led asset risk profiling guides where capital investment should be prioritised to protect healthcare performance and reduce disruption.
Results & Benefits
One platform for managing projects, property, and assets—removing silos and driving operational consistency.
Accurate forecasting and real-time cost control across the entire capital programme.
Automated reporting with full visibility for senior stakeholders, improving confidence and governance.
Proactive estate strategy informed by live asset condition and risk scoring.
Standardised project delivery across the business, boosting efficiency and transparency.